Health and Safety records

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Hiring the Village Hall

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Please see Village Hall Bookings on the Contact Us page if you wish to hire the hall.  Please note that we can't take bookings on Sundays earlier than 13:45 during the football season (all year apart from June, July and first half of August), because the car park is full with football cars.  The car park is limited to 35 well parked cars and no parking is possible on the nearby roads

Please include your time for setting up and for cleaning the hall in the time to be booked.   You must leave the hall clean for the next hire.   The fee for daytime hire is £60 for the first 3 hours (minimum hire) plus £15 for each additional hour.   The hall is not available during the times shown for regular events.  We will only take bookings for events that involve alcohol from Little Melton residents, who must take responsibility for cleaning and compliance with the hire conditions.

There is an AED on the outside wall facing the tennis court


Hire Agreement

Please see the sample Hire Agreement.  


Kitchen

  1. Two ovens
  2. Electric hob with 4 plates
  3. Fridge
  4. Kettles (2) -  2 urns also available on request
  5. Plastic beakers - clear (21), coloured (20)
  6. Jugs - glass (2), plastic (2) 
  7. Teacups (60) - saucers (70)
  8. Teapots - large (4), medium (6), small (4)
  9. Milk jugs (4)
  10. Mugs, assorted - 28
  11. Sideplates (28)
  12. Dinner plates - large (51), medium (50)
  13. Bowls - large(6), small (4)
  14. Cutlery
  15. Glasses - beer and wine

Main hall

  1. Sound system - see link on right
  2. Stage - 4 sections each 1m square and about 30cm high
  3. Tables - 18 - folding, 180cm long, 68cm wide
  4. Chairs - stacking - 100

Lounge - carpeted so not recomended for use during childrens parties!

  • Tables round - four, each with 4 chairs

Gallery - carpeted so not recomended for use during childrens parties!

  • Small tables - 8, each with 4 chairs

Included for extra charge

  • Soft Play - £20 - see link on right

Ovens - setting the timer

If the oven has been turned off at the wall then you have to set the timer before the oven can be used


Cleaning

There are cleaning mateials in the cupboard, in the corridor leading to the Kitchen.

Floor cleaning equipment

cleaning surfacesFor cleaning surfaces


Permitted use

Insurance

You are not covered by the hall's insurance for accidents in connection with equipment supplied by yourself or by a third party, such as a bouncy castle.  You should ensure that you are protected by the supplier's insurance or by your own insurance.   You must supervise guests (eg children) and ensure that they act safely and comply with the supplier's Terms and Conditions. 

See the guidance from a solicitor.

Bouncy Castles

Bouncy castles are allowed but please make sure that the castle is clean and that no sharp objects are used to secure the castle.  The hall floor is vinyl and will be damaged by sharp objects and grit. 
Providers of bouncy castles often turn up early and seem surprised to find that the hall is locked!   There are often football matches on Sunday mornings -  we try to make sure that the car park clears at least 15 mins before any hall hire but please make sure the bouncy castle van does not try to get into the car park at the same time as 30 football cars are trying to leave! 

See the guidance from the Health & Safety Executive 

Discos and Sound System

There is a sound system at the hall that has a Bluetooth connection, CD player and microphone. If you bring your own sound system then please point the speakers away from the nearby houses and please check that they are not causing a nuisance to nearby residents.  


Dimensions & Construction

The main hall floor area is 15.2m * 9m - see the plan.   The floor is vinyl and can be damaged by sharp objects and stones!  It is marked out as a badminton court.

There is a minimum 6.1m height over the badminton court, see the elevation 


Heating

Bar area

There are 2 infrared ceiling panels  (controller is by the external door) and 2 infra red wall heaters (controller to right of kithen door).  In cold weather the heaters will be scheduled to come on before any events that are booked to use the bar area.   The heaters are set to maintain a comfortable temperature.  If you need to turn the heaters on at other times then press the Boost button on the Control box (see pics below), this will set the heaters into Comfort mode for an hour.  If you want to cancel the Boost then press the Boost button twice in quick succession.   If you need to turn the heaters off completely then press the  On/Off button to turn off the Power light.

These pictures show the locations of the heater contol boxes - each one is labelled


SoundSystemClick to enlargeThe sound system is behind the bar in the lounge.  Power is controlled by the plug on the wall next to the cabinet, please switch off at the wall when not in use.  

  • Source A - CD/USB player
  • Source D - Bluetooth adapter

Bluetooth Adapter

Select Sourc D on the amplifier.  You can control the volume on your phone.  

Sound BluetoothBluetooth Adapter - pairing button is on top

In order to pair to the adapter - 

  1. Put your phone in Bluetooth pairing mode
  2. Push the button on the top of the Adapter - the light should flash
  3. Look for  Esinkin Audio on your phone and pair with it 

If the volume is too quiet then it may need to be adjusted on the amplifier - see the microphone instructions below but use the S button to display VOL. The VOL setting should be about -3 for use with Bluetooth.

CD / USB Player - see pic above

Select Source A on the Amplifier. Power on the CD player.

  • Select CD on the CD player
    • Insert the CD gently into the slot on the left of the unit until the CD is drawn into the slot. 
  • Select USB on the CD player.
    • Insert a USB stick.  MP3 files will be found and can be played

Sound MicrophoneSound Mic Base

Microphone

 Turn on the mic pre amp at the button marked P on the pic below.  The mic should now work when the sliding switch is set to on.  The mic needs 2* AA bateries (unscrew the base).

Don't touch the two small up/down buttons on the mic, they change the channel (set to 16).   The mic amp must be set to the same channel - the buttons marked  C will change the channel.  The knob marked G controls the microphone gain, turning it too high will produce feedback.  To change the relative volume of the microphone use the S button on the main amp to select MIC on the display and then turn knob V to change the volume,  it is a negative scale and 0 is the loudest! 


The following items of soft play equipment can be hired for £20 - they are suitable for ages 1 to 4.  Please clean any spills from the soft play and help to return it to the upstairs store at the end of the hire.

  • Variety of soft play elements (19 different shapes)
  • Ball pit with bag of ball
  • Seesaws x2 (one big and one small)
  • Cars x3 (1large littletykes and 2 small ride ons)
  • Motor Bike ride on
  • Tunnel
  • Plastic slide
  • Floor mats 51x
  • Hopscotch mini-floormats x10
  • Baby playmats x2
  • Blankets x2
  • Boxes of mixed toys x2
  • Tub of books/puzzles
  • Plastic pin bowling
  • Fabric play farm and animals

This section is mainly intended for use by the person opening the hall for a hire.  -

  1. Issue the Soft Play if hired
  2. Explain where to find tables and chairs - ask the hirer to put the chairs back in the same place, with the back facing out so that the chair trolley can be used.  There are pictures showing how the chairs are stored.
  3. Point out the light switches in the hall and corridor
  4. Remind the hirer that -
    1. Cigarettes and candles will set off the fire alarm
    2. They must supervise users of bouncy castles and are liable for accidents 
  5. Hot weather - 
    1. show how the hall doors can be opened and hooked back
  6. Cold weather
    1. Turn on the hall heaters in the cleaning cupboard
    2. Check that the two thermostats in the hall are set to about 5 and show the hirer how to adjust them
    3. Ask if the hirer wants to use the Lounge and show them how to turn on the heaters - unless they have already been turned on remotely.  We discourage feeding children in the carpeted lounge!
  7. Ask if the hirer needs to use the fridge in the kitchen, turn it on and remove the wooden door prop
  8. Explain how to use the ovens, if needed. Point out the kettles and microwave
  9. Explain how to use the sound system
  10. Explain that we can normally only take one bin bag in the black bins outside
  11. Show the hirer the cleaning equipment in the cupboard.  If there is another hire before the hall is cleaned on Monday then any sticky patches will need to be mopped
  12. Check that there is - 
    1. Washing up liquid, sponge and cloth
    2. A spare bin bag on cupboard door handles
    3. Paper towels in the toilets and spare toilet rolls
  13. Put the damage deposit in the kitchen store

This section is mainly intended for use by the person locking the hall after a hire.  -

  1. Check that the hall has been left clean and tidy and return damage deposit from kitchen store
    1. ask if the first aid kit has been used so that it can be replenished
  2. Return the Soft Play if used  
  3. Check that chairs are correctly stacked, with the back facing out so that the chair trolley can be used.  There are pictures showing how the chairs are stored.
  4. Check that the hall and lounge doors are correctly locked - use the turning knobs
  5. Turn off the hall heaters in the cleaning cupboard
  6. Turn off the heaters in the lounge - unless they have already been turned off remotely. 
  7. Turn off the fridge in the kitchen, replace the wooden door prop
  8. Turn off the ovens if needed and kettles 
  9. Turn off the sound system
  10. Check that the black bin in the kitchen has been emptied and has a new bag
  11. If there is another hire before the hall is cleaned on Monday then any sticky patches will need to be mopped
  12. Check that there is - 
    1. Washing up liquid, sponge and cloth
    2. A spare bin bag on cupboard door handles
    3. Paper towels in the toilets and spare toilet rolls
  13. Check toilets for lights and running taps
  14. Turn out lights, set alarm and lock door

 

Play area safety checks

We have to record that someone has checked the play area every week,  Please add a record using the button below.   You are not expected to be a professional inspector but are looking for damage and wear and tear that could cause a hazard to children.  Examples might include - 

  • Split wood that could result in splinters
  • Worn ropes with exposed metal wires
  • Excessive mud or algae on the rubber flooring
  • Trip hazards
  • Anything that has come loose or is damaged
  • Broken tree branches 
  • Damage to the gates, seats or fencing

Latest Professional Inspection Records

Record an observation

note that it can take some minutes for your observation to appear in the table below and you will need to refresh the page

Little Melton Parish Website